Writing business concern emails can be time-consuming, but learning some useful phrases will save y'all lots of time. In this post, you will find over 150 useful e-mail phrases to help you make your emails more varied and rich. Nosotros've divided them into iii main categories: opening lines to start your email, body lines to convey the message, and closing lines to finish off.
You tin also download our free guide How to write professional emails in English, for more than phrases, psychology-backed tips and strategies to get more responses to your emails, templates to salve fourth dimension, and examples to avoid miscommunication at work.
Before we start, below is a quick template you can utilize for your professional emails. Post-obit a stantardinzed e-mail template and a few easy tips will help your readers follow your message easier.
#1 Opening Lines
If you are looking for ideas for your email opening and greetings, hither you have different types of opening sentences.
1.a Being social
By adding these at the starting time of your emails you will sound more friendly and social.
- I hope you had a adept weekend.
- I hope you lot had a dandy trip.
- Hope you had a dainty break.
- I hope you are well.
- I promise all is well.
- Hope you're enjoying your holiday.
- I hope this email finds you well.
- I hope you enjoyed the event.
- I'm glad we had a chance to chat at the convention.
- It was groovy to see you on Th.
- Information technology was a pleasure to run across y'all yesterday.
1.b Reason of the email
Tell them why you're writing this electronic mail.
- I am writing to you about our concluding meeting/your presentation yesterday/our side by side event.
- I am writing to you with regards to/regarding/concerning/in connection with...
- I am writing to ask/enquire/permit you know/confirm/check/invite you to/to update yous on/ask for a favor...
- I am writing you to follow upwards on...
- I am contacting you to inform...
- I am reaching out considering...
- This is just a quick note to...
- This is merely a quick reminder...
- I wanted to allow you lot know that...
- Might I accept a moment of your time to... (very formal)
- It's [Your Name] from [Your Company].
- This email is merely to let y'all know that...
ane.c Replying
- I just got your request for...
- I just read your email about...
- As we discussed, I would like to send yous...
- Thank you for your electronic mail almost...
- Thanks for your email this forenoon/yesterday/on Wednesday/concluding calendar month...
- Thanks for your feedback on/your invitation/your suggestion
- Thank you for sending/request nigh/attending
- Thanks for your quick reply.
- Thanks for getting back to me so quickly.
- Thank yous for reaching out (to me).
1.d Apologizing
- Sorry for my belatedly reply.
- Sorry that it took me so long to get back to yous.
- I apologize for the late response.
- Sorry it's been so long since my last email.
- I was sorry to hear about...
- Please accept our apologies for any inconvenience acquired.
Keep reading: How To Beginning An Email - 45 Bully Means To Practice It
#2 Body Lines
2.a Attachments and data
- I've attached…
- Delight find [file] attached.
- I'm enclosing [file].
- Delight see the information below for more than details near...
- The parts in bold/in red/in blue are my comments/are the changes we made.
- Here'southward the document that you lot asked for,
- I've attached [file] for your review.
- I'one thousand sending you [file] as a pdf file.
- The attached file contains...
- Could you delight sign the fastened course and send it back to us by [appointment]?
- Here's the [document] nosotros discussed.
- [file] is attached.
- Please take a look at the fastened file.
- Take a expect at the [file] I've attached to this email.
- I've attached [file].
- More information is available at www.talaera.com.
- Please note that...
1.b Requests and inquiries
- Could you please...?
- Could you possibly tell me...?
- Can yous please fill out this form?
- I'd really capeesh information technology if you could...
- I'd be very grateful if you could...
- It would be very helpful if you could send us/me...
- I was wondering if you could/if you would be able to...
- If possible, I'd similar to know (more) about...
- Delight find my two main questions below.
ii.c Request for clarifications
- I didn't/don't fully sympathise [something]. Could you please explicate that again?
- I didn't quite go your point about [something]. Could you be more specific?
- Could you lot repeat what you said almost...?
- Could you give the states some more details on...?
- If yous could please shed some light on this topic, I would really appreciate it.
- Could yous please clarify [something]?
- Could you please clarify when you would like us to finish this?
- When exactly are you lot expecting to have this feature?
- Here are the details on...
- Could yous please analyze what you would like us to exercise nearly...?
- If I understood you correctly, you would like me to...
- What exactly do you lot hateful by [something]?
- Could you explain what you mean by [something]?
- In other words, would you like u.s. to...
ii.d Sharing information
Use these helpful phrases when need to requite or receive some information (or when y'all already did).
- Thank you for letting me know.
- Thank yous for the heads upward.
- Thank yous for the find.
- Please note...
- Quick reminder...
- Merely a quick/friendly reminder that...
- Thank y'all for sharing.
- I'd like to inform you that...
- Just a quick heads upwards -
- Thank you for keeping me in the loop.
- Please keep me informed/posted/updated/in the loop.
ii.east Getting and giving approval
- Delight let me know if this is OK with you.
- What are your thoughts (on this)?
- What practice you think?
- Please let me know what you lot think.
- We just need the thumbs up/the dark-green light. (=nosotros're waiting for approval)
- You (totally) have the green light!
- He approved of information technology, so you can get ahead with the projection.
ii.f Scheduling
- I'd like to schedule a meeting on [day] if you are available/costless then.
- I am available on [day], if that's convenient for you.
- Would you exist available on [day]? If and so, I'll send you an invite shortly.
- Can you make it on [mean solar day]? If so, I'll book accordingly.
- I'm afraid I tin't make information technology on [day]. How well-nigh...?
- (Due to...) I'm afraid we need to reschedule/delay/postpone/put back/cancel/telephone call off/move/rearrange our meeting.
- We are distressing to inform you that the interview/meeting scheduled for [twenty-four hour period] volition have to exist rescheduled.
two.1000 Giving bad news
- Unfortunately, ...
- Unfortunately, we cannot/we are unable to ...
- I'm afraid it will non exist possible to...
- Unfortunately, I have to tell you that...
- I'one thousand afraid that we tin can't...
- We regret to inform yous that...
- I regret to inform you that (due to...) ...
- Afterward careful consideration, we have decided (not) to ...
- Due to [reason], it won't exist possible to...
- It's against company policy to...
- I tried my all-time, but...
- Despite my best efforts, ...
- I tin can't see how...
- I'1000 distressing but it's out of my hands.
- I'm afraid I won't be able to...
- I'm sorry to tell y'all that...
#3 Endmost Lines
3.a When something is expected
Practice you need a reply? Are you asking for a favor or you are coming together soon? These sentences are perfect for those moments!
- Looking forward to hearing from you soon.
- I expect forward to hearing from you soon.
- Delight let me know if this works/if you are available/if that sounds skilful/if you lot can/if you can help/if y'all demand to reschedule...
- I look frontward to seeing/meeting you.
- See you lot on Th/next week.
- Cheers.
- Give thanks you lot in accelerate.
- Give thanks you for everything.
- Cheers.
- Any feedback you can requite me on this would be greatly/highly/much appreciated.
- If y'all could have it prepare by tomorrow/the end of next week, I would actually appreciate it.
- I would appreciate your help in this matter.
3.b Offering aid or information
- I hope you find this helpful.
- I promise it'due south clearer now.
- I hope that answers all your questions.
- If we can be of any further assistance, delight permit us know.
- Allow me know if you need any assistance.
- For further details...
- If you accept whatsoever (more) questions (about)...
- In the concurrently, if yous demand any more than data,
- If you need more data/more info/farther data,
- I know that's a lot to take in, so allow me know if anything I've said doesn't make sense.
- ... please do not hesitate to contact me.
- ... delight feel costless to contact me/to make it affect.
- ... please let me know.
- ... drib me an email/drop me a line.
three.c Apologizing (again!)
- Thanks for your understanding/for your patience.
- Thanks once again for your understanding/for your patience.
- One time over again, please accept our apologies for any inconvenience caused/for the inconvenience caused/for the delay/for the misunderstanding.
- I hope this is okay with y'all.
- I actually promise we can observe a solution before long.
- I hope you can understand.
- Deplorable I couldn't exist of more help.
three.d Friendly means to say 'cheerio'
- Best regards,
- All the all-time,
- All-time wishes,
- Cheers, (*mutual in the Uk and Commonwealth of australia, informal in other countries)
- Have a great weekend!
- Accept a wonderful day!
Keep Improving Your Business Emails
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- Costless webinars - monthly alive sessions with ane of our communication experts
- Complimentary communication guides - keep developing your skills with our free ebooks on business organization English communication
- 'Stay safe' - How to Send Really Genuine Emails During the Pandemic
- viii Peachy Idioms To Raise Your Professional Emails
- v Easy Tips To Amend Your Writing Skills - Outset With Your Business Emails
- How To Write Clear Emails With These four Practical Concise Writing Tips
- 100 Business Abbreviations That Volition Make You Look Like An Practiced
- 12 Relatable Tweets That Sum Upward How We Experience About Professional Emails
- The Anatomy of Excellent Business Storytelling
- 32 Important All-time Practices To Streamline Your Slack Communication
- The All-time Comprehensive Guide To Time and Dates in English
For any additional data or questions, you can also reach out at howdy@talaera.com . Interested in getting the best offers and receiving complimentary content on Concern English language communication? Subscribe to our newsletter and we will keep you lot in the loop with offers, complimentary events, and development materials!
[Commodity originally posted in Dec 2018 and updated in January 2022]
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